MAB Community Services is a leading nonprofit organization dedicated to supporting adults with disabilities, including developmental disabilities, brain injuries, and visual impairments. Our mission is to empower individuals to live independently and with dignity through compassionate care and community support.

Position Summary

MAB Community Services is seeking a highly organized and proactive Administrative Assistant to provide critical support to our team. You will manage office operations, coordinate communications, and assist staff to ensure smooth day-to-day functioning of our programs and services.

Key Responsibilities

• Answer and direct phone calls, respond to emails, and manage correspondence promptly and professionally

• Schedule appointments, meetings, and events for staff and management

• Maintain organized filing systems, both digital and paper

• Prepare reports, presentations, and documentation to support program staff

• Assist with billing, invoicing, and basic bookkeeping tasks as needed

• Manage office supplies and inventory to ensure smooth operations

• Greet visitors and provide excellent customer service aligned with MAB’s values

• Support special projects and administrative tasks as assigned

• Maintain confidentiality of sensitive client and organizational information

Qualifications

Required:

• High school diploma or equivalent; associate degree or higher preferred

• Previous experience in an administrative or clerical role

• Strong organizational and multitasking abilities

• Excellent communication skills, both verbal and written

• Proficient in Microsoft Office Suite (Word, Excel, Outlook) or Google Workspace

• Ability to work independently and collaboratively as part of a team

• Detail-oriented with a proactive attitude

Preferred:

• Experience working in nonprofit or healthcare settings

• Familiarity with basic bookkeeping or financial tasks

• Knowledge of client confidentiality and data protection practices

Benefits

Working at MAB means joining a caring, inclusive, and mission-led organization. Benefits may vary by hours worked, but typically include:

• ✅ Competitive hourly pay

• ✅ Flexible schedule (great for students, caregivers, or second job seekers)

• ✅ Paid training and onboarding

• ✅ Opportunities for career advancement

• ✅ Supportive, experienced team environment

• ✅ Health insurance options (for eligible full-time roles)

• ✅ Paid time off & sick leave

• ✅ Employee recognition programs

• ✅ Make a real difference every day