Administration jobs

Who is an Administrator? 

An administrator offers office assistance to either a single person or a group of people and is essential to the efficient operation of a corporation. In addition to filing, word processing, generating worksheets and presentations, and handling telephone calls, their responsibilities may also involve welcoming and guiding guests. In addition, administrators are often responsible for projects and duties inside the office, in addition to supervising the work of younger administrative staff members. 

What are some essential components of a job description for an Administrator? 

If you are in the process of recruiting an Administrator, the job description might include the following: 

• Taking messages and re-directing incoming calls as necessary in addition to answering incoming calls 

• Managing inquiries received through email 

• Taking minutes 

• Management of the schedule, including the setting of appointments and the reservation of meeting rooms and conference facilities 

• Data entry (sales figures, property listings, etc.) 

• Administrative tasks on a more general level, such as placing orders for stationery 

• Managing the booking of transportation and lodging for both employees and clients 

• coordinating activities both inside and beyond the organization 

• Potentially taking care of the business's many social media profiles   

• Supporting Sales Representatives, Property Managers, and Senior Management with Administration Matters 

What kinds of knowledge and experience are necessary for an Administrator? 

Although not every administrator position needs a bachelor's degree, certain employers prefer college graduates over those with just a bachelor's degree. There are also secretarial courses offered, which are highly respected by businesses and are open to those with and without a college degree. 

Microsoft Office is often expected to be used by administrators, and candidates should be able to show competency with Microsoft Word, Outlook, PowerPoint, and Excel. Having experience with accounting software such as Xero or MYOB might be beneficial. 

• Competence in communication 

• Interpersonal skills